Nova Scotia · NS Registrar

Mortgage CRM for Nova Scotia brokers: October 31 renewals, a written retention rule, and a deed transfer tax set town by town

A mortgage CRM for Nova Scotia works under the Mortgage Regulation Act: a Registrar licenses brokerages, mortgage brokers and associate mortgage brokers, licences renew every October 31, and the regulations say exactly how long records have to be kept. Nova Scotia has seen sustained in-migration from other provinces, which brings a steady flow of buyers arriving with out-of-province credit and employment histories.

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Orientation, not legal or licensing advice. Rules change — confirm current requirements with the Registrar of Mortgage Regulation. Checked against official sources September 2026.

Pipeline

New lead12

Halifax enquiry

Pre-approval

Web form

In review8

Docs received

Purchase

Ready

Submitted5

Dartmouth refinance

Awaiting lender

Funded31

Renewal set

120-day alert

The short answer

What should a mortgage CRM in Nova Scotia keep track of?

Which licensees are associates and which are brokers, how many months each associate has toward the broker licence, the October 31 renewal, record retention that runs two years past the end of the mortgage, and deed transfer tax at the rate of the buyer's municipality. Mortgage360 keeps licence status on the agent record and the maturity date on the deal.

Regulator: Nova Scotia's Registrar of Mortgage Regulation.
Governing law: Mortgage Regulation Act.
Associate mortgage broker.
Mortgage broker.
Mortgage brokerage.
Municipal deed transfer tax.

Oct 31

Licence renewal

Every year.

12 of 24

Months to broker

As an associate mortgage broker.

2 years

Record retention

After the mortgage expires (s. 9).

By town

Deed transfer tax

Set by each municipality.

Licensing · NS Registrar

Who licenses mortgage professionals in Nova Scotia

Associate mortgage broker — Acts for a licensed brokerage under the supervision of a designated mortgage broker; the principal broker applies for the licence.
Mortgage broker — Requires an associate licence for at least 12 of the 24 months before applying, plus the Regulatory Information Program and the Nova Scotia Mortgage Broker Education Program.
Mortgage brokerage — The firm licence, with a principal broker as its licensing contact.

Education, renewals and records

The Nova Scotia compliance calendar

Nova Scotia licences renew on a single annual date, and the Regulatory Information Program is a requirement of the broker licence.

Mortgage broker and brokerage licences renew by October 31 each year.
Education for a broker licence must be completed in the two years before applying.
Confirm any ongoing continuing-education requirement with the Registrar.
Record-Keeping Regulations, s. 9: records for a mortgage transaction are kept at least two years after the mortgage loan or renewal expires; for an application that never closed, at least two years after the application date.

What the buyer pays at closing

Municipal deed transfer tax

Nova Scotia's deed transfer tax is set by each municipality — not all charge it, and few charge the 1.5% maximum — and is collected through the Land Registry when the deed is recorded. A separate provincial deed transfer tax applies to some non-resident buyers.

The Nova Scotia transfer-tax calculator runs the figure for a specific price.
Closing costs: Legal, inspection and adjustments alongside deed transfer tax.
The Nova Scotia rates board is a preview with sample rates, not live lender quotes.

In Mortgage360

What the CRM keeps on the record for Nova Scotia

None of this needs a separate compliance spreadsheet. The dates and statuses above sit on the agent, office and deal records they belong to, and the funded book carries its maturity dates forward for renewals.

Licence type and licence date on each agent record, so the 12-of-24-month bar is a lookup.
Licence renewal dates on each licence record, with October 31 in view.
Maturity dates on every deal — the date the two-year retention period counts from.
Out-of-province credit and employment history captured on the application.

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Questions

Frequently asked

Who regulates mortgage brokers in Nova Scotia?

The Mortgage Regulation Act requires brokerages, mortgage brokers and associate mortgage brokers to be licensed. The brokerage's principal broker is the main contact with the Business Licensing Section and applies for associates' licences on their behalf. Treat this as orientation, not legal or licensing advice, and confirm current requirements with the Registrar of Mortgage Regulation.

What licence do you need to arrange mortgages in Nova Scotia?

Associate mortgage broker: Acts for a licensed brokerage under the supervision of a designated mortgage broker; the principal broker applies for the licence. Mortgage broker: Requires an associate licence for at least 12 of the 24 months before applying, plus the Regulatory Information Program and the Nova Scotia Mortgage Broker Education Program. Mortgage brokerage: The firm licence, with a principal broker as its licensing contact.

What transfer tax does a buyer pay in Nova Scotia?

How long do Nova Scotia mortgage records have to be kept?

Record-Keeping Regulations, s. 9: records for a mortgage transaction are kept at least two years after the mortgage loan or renewal expires; for an application that never closed, at least two years after the application date. Separately, FINTRAC has required mortgage brokers to keep identity and transaction records for at least five years since its mortgage-sector obligations took effect on October 11, 2024.

Official sources for Nova Scotia

Every licensing and record-keeping statement on this page comes from these pages. Where none of them stated a rule, the page says to confirm with the Registrar of Mortgage Regulation instead of guessing.